Delegating tasks and responsibilities – how to do it effectively?
Delegating tasks within an organization is a key skill that increases the company’s productivity. It is the delegation of a task and responsibility for it to other people in order to increase productivity and save time for other important tasks. In short, it is simply outsourcing your work to others to achieve better results. However, it often happens that managers do not do it due to low trust in people to whom they could delegate tasks and the belief that they themselves are best able to perform a given activity. Delegating tasks is directly related to sharing responsibility for them.
Task Delegation – Benefits of it
The inability to delegate tasks in the company reduces the efficiency of the entire team. A manager who does not do this does not allow the rest of the employees to work independently and usually takes on more responsibilities than necessary. So why is delegation so important?
- focus on the most important tasks – delegating tasks with a lower priority allows you to focus on key challenges at a given moment that may be directly related to the profits in the company.
- increasing the efficiency of employees – employees who take over some of the manager’s duties have a chance to demonstrate and increase their competences. Thanks to this, they learn new things and independence, which translates into the later effectiveness of the entire team.
- reducing the level of stress – it may be stressful for a manager to delegate responsibility to another person for a given task. However, the more stress is actually controlling the entire company and taking on more work than you can get done. In the worst case, it can even lead to professional burnout.
- the possibility of a better done delegated task – the truth is, you don’t have to like all the tasks for which we are responsible. The possibility of delegating a part of the work, which will bring more satisfaction to another person in the company, will result in the fact that this specific task will be performed better and with greater commitment.
- Avoiding doing too many things at once – only 24 hours a day – so it’s worth managing your precious time as efficiently as possible. The more duties to be performed, the less time can be devoted to each of them. And the less time is left to complete a task, the worse it gets.
- improving communication with the team – by delegating tasks to employees, the manager shows that he trusts that the task will be performed correctly. The team will feel appreciated and will know that they can turn for help if there is a problem. Contact with the team will increase, and thus – communication with them will improve.
- increasing profits in the company – delegating tasks that other people are able to perform will simply increase profits in the company. Outsourcing of work means more time for direct sales and contact with the client, without whom the company does not exist.
Task delegation – how to do it correctly?
For delegation to be effective, you need to do it skillfully and prepare properly.
- Understanding the goal you want to achieve. As with all activities in the company, delegation should also begin with a clear definition of the goal you want to achieve.
- Choosing the right person. Choosing the right person for the assigned task is the key to success. Each person on the team has a different level of competence which should be taken into account. The time resources of the selected person should also be taken into account. Is she already burdened with too many responsibilities? For delegation to make sense, the tasks should be evenly distributed among the team and assigned to people who will be able to complete them with the best effect.
- Gathering and providing relevant information. Once we know who we are going to entrust with the task, we should collect all the necessary information and provide it in the most understandable way possible. The employee should know what goal and by what date is to be achieved, and the manager should be open to all suggestions from the employee.
- Supervision and support . This is a very important stage in the delegation process. The person entrusted with the responsibility for the task must feel supported by the manager and be able to turn to him when he encounters a problem. The employee is responsible for the task, and the manager is responsible for the entire delegation process.
- Recognition . Assuming that after selecting the right person and successfully conducted the secondment process, the entire process should end with the recognition of the employee. As a result, he will increase his self-confidence and willingness to perform work as efficiently as possible, and improve the relationship with the manager. This will affect the quality of other tasks that the person performs afterwards.
The art of delegating tasks
Separating responsibilities is not an easy task and requires enormous commitment from both sides, but as you can see, it has great benefits for the company’s development. Delegating tasks improves and accelerates the implementation of projects, gives a chance for team development and more time for the manager for the most important processes in the company. This means increasing the quality and profits of the organization. Learning to delegate tasks alone is not easy, but you can learn the process through coaching. If you find it difficult to delegate tasks or want to increase the level of effective team management, please contact us. Thanks to the right tools and our knowledge, we will help you effectively run your company and take it to a higher level.